Privacy Policy

1. Introduction

Archon Systems LLC ("Archon Systems," "we," "us," or "our") is a Florida-based technology company that develops and operates software products and provides technology consulting services. This Privacy Policy describes the categories of personal information we collect, the purposes for which it is used, the conditions under which it may be disclosed, and the measures we take to safeguard it.

This Policy applies to buildarchon.com, our client portal, and any software products or services we operate that link to this Policy. Individual products and services may have supplemental terms that govern additional data practices specific to that product.

2. Information We Collect

We collect personal information in the following categories depending on how you interact with us:

A. Information You Provide Directly

• Contact and inquiry information, including your name, email address, and the content of messages submitted through our contact forms
• Account registration data, including email address and authentication credentials used to access our products or client portal
• Business information provided during client onboarding, including company name, project scope, and related engagement details
• Electronic signature data and acknowledgment records associated with agreements or statements of work
• Billing and payment information submitted in connection with paid services, which is processed and stored by our third-party payment processor — we do not store full payment card data on our systems
• Communication records, including correspondence sent to us by email or through in-product messaging

B. Information Collected Automatically

• Internet Protocol (IP) address and approximate geographic location derived therefrom
• Browser type, device type, and operating system
• Pages visited, referral URLs, and timestamps of access
• Session and authentication activity logs used for security monitoring and fraud prevention

C. Product-Specific Data

Certain products we operate collect additional data relevant to their function. For example, products that provide financial signal analysis or trading tools may collect signal interaction history, trade tracking records, and user-configured parameters. Such data is used solely to operate and improve the applicable product. You should review any supplemental terms or disclosures presented within a specific product for a complete description of its data practices.

3. Purposes of Processing

We process personal information for the following purposes:

• To provide, operate, maintain, and improve our products and services
• To authenticate users and manage account access
• To respond to inquiries, deliver support, and facilitate client engagements
• To process payments and fulfill contractual obligations
• To send transactional communications, including service notifications, invoices, and account-related alerts
• To detect, investigate, and prevent fraudulent transactions, unauthorized access, and other unlawful activity
• To generate aggregated, non-identifiable analytics for internal reporting and product improvement
• To comply with applicable legal obligations and respond to lawful requests from governmental authorities

4. Disclosure of Information

We do not sell, rent, or trade your personal information. We may disclose your information in the following circumstances:

• Service Providers. We engage third-party vendors to perform functions necessary to operate our business, including cloud infrastructure, database hosting, payment processing, and email delivery. These vendors are contractually bound to process your data only as directed by us and in accordance with applicable law.
• Legal Compliance. We may disclose information when required to do so by law, subpoena, court order, or other legal process, or when we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others.
• Business Transfers. In the event of a merger, acquisition, reorganization, or sale of all or substantially all of our assets, your information may be transferred as part of that transaction. You will be notified via email or a prominent notice on our website of any such change.

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Policy, maintain business records, comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer required for these purposes, we delete or anonymize it in accordance with our internal data retention practices.

6. Security

We implement technical and organizational measures designed to protect your personal information against unauthorized access, disclosure, alteration, or destruction. These measures include encryption of data in transit via TLS, access controls, authentication requirements, and audit logging. Notwithstanding these measures, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe your interaction with us is no longer secure, please contact us immediately.

7. Cookies and Tracking

We use strictly necessary cookies for session management and authentication purposes. We do not use advertising cookies or behavioral tracking technologies. Aggregate, non-identifiable usage analytics may be collected through our hosting infrastructure. You may configure your browser to refuse cookies; however, doing so may impair the functionality of authenticated areas of our services.

8. Your Rights

Subject to applicable law, you may have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information, subject to legal retention obligations
• Object to or restrict certain processing activities
• Withdraw consent where processing is based on consent

To exercise any of these rights, contact us at privacy@buildarchon.com. We will respond within a reasonable timeframe and in accordance with applicable law.

9. Third-Party Links

Our website and products may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties and encourage you to review their respective privacy policies before providing any personal information.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected such information, we will take steps to delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The updated Policy will be posted on this page with a revised effective date. Your continued use of our services following any such update constitutes acceptance of the revised Policy.

12. Contact

For privacy-related inquiries or to exercise your rights, contact us at privacy@buildarchon.com. For general inquiries, contact hello@buildarchon.com.

Archon Systems LLC · Florida, United States